Time Off Request and Approval Process

PTO allows employees to take time off from work so that they can return refreshed, rejuvenated, and ready to perform at their best. Below outlines the usage, request and approval process.

The Paid Time Off types applicable to the time off request process varies depending on your location, job position, and years of service.  Please see the EssilorLuxottica Employee Guide and the holiday schedule applicable to your job position for details.

In the U.S., this may include PTO (a blend of vacation, sick, and personal time), diversity days (“floating holidays”), and holidays. In Puerto Rico and Canada, this may include vacation, sick time, and holidays.

Time off  will be approved in consideration of business operations. Failure to notify management when missing work constitutes an unexcused absence and may result in Corrective Action even if an employee has PTO  available and whether or not PTO is used to cover the absence.

Employee Responsibilities

  • It is the employee’s responsibility to submit time off requests to their manager in the timekeeping system as far in advance as possible.
  • For time off of 1 week or longer, PTO requests should be submitted one (1) month in advance to the employee’s immediate supervisor in the timekeeping system. For all other requests, employees must request approval in the timekeeping system at least two (2) weeks in advance. When such advance notice is not feasible, employees should provide notice as soon as possible to lessen any disruption to the business.
  • PTO balances are shown in the timekeeping system and on each pay stub. As with hours worked, it is the employee’s responsibility to ensure PTO taken is accurately reported.
  • Failure to notify management when missing work constitutes an unexcused absence and may result in Corrective Action even if an employee has PTO available and whether or not PTO is used to cover the absence.
  • As with hours worked, it is the employee’s responsibility to ensure PTO taken is accurately reported.

Manager Responsibilities

  • Ensure employee PTO is correctly entered into the payroll system each pay period.
  • Allow employees to use PTO in partial day increments, down to one hour.
  • Flexible PTO is required to be recorded in the employee’s applicable timekeeping system for tracking purposes.
  • Supervisors are responsible for ensuring the use of Flexible PTO and Accrued PTO is reasonable, does not adversely impact other co-workers or the business, and does not impact the performance of the employee.
  • If a salaried employee has exhausted their PTO, any absence of greater than one full day will be deducted from the employee’s weekly base salary.  The manager must send request for day deduction(s) via email to InternalHRCentral@Luxotticaretail.comwith Employee’s name, EssilorLuxottica ID, dates impacted.

Time off Request and Approval Process

For guidance on submitting time off requests in the timekeeping system, please see the Quick Reference Guide: Kronos Time Off Requests as well as the additional e-learnings and FAQs below:

PTO Policy
PTO FAQS

Kronos Training Materials:

Still have questions?
Please visit the HR Service Portal to email or chat with an HR Representative.